Introduction

Easyfairs International SA/NV is the parent company of a business group engaged in live events and meeting and exhibition arrangements. Easyfairs International SA/NV and its affiliated subsidiaries take the protection of their customers’ (exhibitors, officials, visitors, organizers, readers, advertisers, members, partners, potential customers, etc.) personal data very seriously. Therefore, our customers’ personal data is stored securely and handled with the utmost care. This also applies to personal data about our suppliers, other stakeholders, and all other parties we come into contact with. Easyfairs International SA/NV and its related entities process your personal data with respect for your right to privacy and only process personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (Regulation 2016/679, “GDPR”), Directive 2002/58/EC on the processing of personal data and the protection of privacy in the electronic communications sector (“e-Privacy Directive”), and applicable national data protection laws. In this privacy policy (“Policy”), we explain (i) which cookies are placed on your device and how long they remain, (ii) how you can remove cookies from your device, and (iii) what rights you have regarding such cookies.

Contact Information for Data Controllers

Your personal data is processed by the following jointly responsible data controllers:

• Easyfairs Nordic AB, with address Åby Arenaväg 10, 431 62 Mölndal, Sweden
• Easyfairs Group SA, with address Rue Saint-Lambert 135, 1200 Woluwe-Saint-Lambert, Belgium.

(Together referred to as “Easyfairs,” “we,” and “us”).

If you have questions about this cookie policy or want to exercise your rights as mentioned in section 10 of our privacy policy, please contact our local data controller, Jenny Flogård, either by mail at Easyfairs AB, Åby Arenaväg 8A, 431 62 Mölndal, or by email at PrivacySE@easyfairs.com as described in section 10 of our privacy policy. You can also contact the group’s data protection officer at the following email address: dpo@easyfairs.com.

Purpose and Legal Basis of Data Processing

Functional Cookies, Essential for Website Functionality

We process functional cookies to fulfill our legitimate interests (Article 6(1)(f) of the GDPR), especially for the following purposes:

(a) Measure and optimize our website’s performance, (b) Provide a high-performance and customized interface for visitors on our digital platforms, (c) Use your personal data in aggregated or anonymized models for market analysis, financial management, marketing, reporting, big data analysis, or other types of analysis.

In the cases mentioned above, we always strive for a lawful balance between the need to process your personal data and protect your freedoms and rights, while respecting your privacy.

Non-Functional Cookies

We process non-functional cookies with your consent (Article 6(1)(a) of the GDPR), especially for the following purposes:

(a) Evaluate and optimize the quality of our online services and the user-friendliness of our digital platforms to provide you with the best possible experience, (b) Establish marketing profiles or segments for customers or potential customers, e.g., targeted marketing.

Your Rights Regarding Your Personal Data

As a data subject, you can exercise the following rights regarding your personal data. To assert them, contact our local data controller, either by mail or email, at the addresses specified in section 2.2. Attach a copy of your ID card, passport, or other valid identification document and specify the nature of your request.

1. Right to Access: Within the framework of applicable laws and regulations, you can request information about whether we process your personal data and, if applicable, access it.
2. Right to Rectification: You can request that we correct inaccurate and/or complete incomplete personal data free of charge.
3. Right to Withdraw Consent: Within the framework of applicable laws and regulations, you can withdraw your consent regarding cookies at any time. Such withdrawal does not affect the legality of the processing based on your previous consent. Note that if you withdraw your consent, you may not be able to take advantage of certain service features for which the processing of your personal data is necessary.
4. Right to Erasure: You can request that we erase your personal data. We will do so unless there are legal reasons not to, such as a compelling, legitimate reason for us to retain your personal data. This may be the case if there are legal obligations we must comply with or if it is necessary for us to retain them to fulfill our legal obligations.
5. Right to Lodge a Complaint with the Swedish Data Protection Authority: You have the right to contact the Swedish Data Protection Authority if you believe that we are processing your personal data in an illegal manner.

Linked Websites

We are not responsible for the privacy policies and practices applied on other websites, even if you accessed the third party’s website through links on our website. We recommend that you check the policy for each website you visit and contact the owner or operator of such website if you have any questions or concerns.

Changes to Our Policy

We reserve the right to change or modify this Policy without notifying you, and if we do, we will inform about the changes on this page. It is your responsibility to check the policy each time you provide information to us or place an order.